Swedish Covenant Health Case Study

The Client

Swedish Covenant Health (SCH) is a leading independent health care organization in Chicago which includes more than 500 primary care physicians and specialists within the hospital, and over 150 providers within the Swedish Covenant Medical Group. This award-winning organization has served the community for more than 130 years, delivering world-class care with compassion.

The Situation

In recent years, SCH has undertaken several strategic initiatives to enhance patient care and provider performance, while reducing overall payment cycle time. The hospital has put many things in place to achieve these strategic goals, including bringing billing in-house, setting up key performance indicators for revenue cycle management, and setting up processes to ensure efficient billing and timely payment. Once this was set in motion, the organization recognized that a key component of reducing overall payment cycle time was directly tied to the other piece of the strategy – enhancing patient care and provider performance.

The Client’s Need

In 2018, SCH changed base compensation to a Work Relative Value Unit (wRVU) model to quantify provider performance, benchmarking each specialty against national standards. This model would guide salary and bonus structure, and relied on the availability of data and reporting from their eClinicalWorks EMR. Yet as they began building the structure of the program and how it would work, they quickly realized that there was no report in eClinicalWorks that would provide them with the information they needed.

 How Mi7 Solutions Helped

A key component to quantifying provider performance involved measuring the amount of time it took providers to close and lock their notes for each patient encounter. This is critical because the encounter can only be billed once those notes are entered and closed, so the faster those notes are closed the shorter the payment cycle. SCH has implemented a goal of 72 hours for providers to enter and close their notes, and sought a way to track which providers were achieving this goal. As part of their compensation, providers would then be incentivized for their compliance, or disincentivized for failure to comply.

The Mi7 and SCH teams worked closely together to develop the specifications for the report, and build it in a manner that would be most useful for interpretation. The process allowed SCH to be very specific in what information they needed to account for, and ensure that the information pulled from the system and included on the report would cover the measures they were tracking.

The teams began with an initial, baseline report that would help them understand the data, make decisions based on the data, and then make modifications to the report as data was uncovered and interpreted. It was an iterative and collaborative process which involved weekly team meetings, and resulted in a comprehensive report that is viewable by facility, by type of charge, by cost center, and a variety of other categories. The report pulls charge data, appointment-to-close days, and generates a scorecard of encounters locked in 72 hours, 7 days, 14 days, and beyond. SCH is then able to analyze this data to track provider performance and efficiency, and determine whether they comply with the 72-hour goal, and ultimately, whether they qualify for their incentives.

Results

In the first six months of implementing the new appointment-to-close standards, SCH has experienced a positive difference in provider performance. Behaviors are changing, and providers are motivated to meet the standards. In fact, many providers are setting personal goals for productivity, now empowered to use the report output to measure their productivity against industry standard benchmarks. Providers are not only reaching personal goals, they’re helping to support the overall strategic initiative of reducing payment cycle time. Efficiency has increased, lag time for provider note closing has greatly decreased, and the organization has experienced an impact on their bottom line through use of and newly developed reporting capabilities of their EMR system.

 “Mi7 helped us access our data in the eClinicalWorks cloud and created reports that give us actionable insights, enabling us to measure progress towards strategic objectives. These reports deliver summarized results, along with breakout views that allow end-users to validate the data. Mi7 assisted us through this extensive team effort to ensure the access, accuracy, and understanding of the complex data related to wRVUs, leading to increased confidence in the quality of the data among SCH leadership.”

Monica Merchat, MSHI RN

Manager of Informatics, Swedish Covenant Health